Features
See exactly what DayZero does before you sign up — from automated bank feeds and reconciliation to AP automation, invoicing, and board-ready financial reporting.
Ledger
Journal Entries
Create and manage the balanced double-entry records behind your books — every revenue, expense, accrual, and adjustment as debit and credit lines that must net to zero.
Transactions
Every bank and credit card transaction, synced automatically. Categorize, match payments to invoices and bills, and clear anything AI couldn't handle — all in one place.
Chart of Accounts
The master list of every account (ledger) in your books — assets, liabilities, equity, revenue, and expenses — that every transaction, journal entry, invoice, and bill posts to.
Reconciliations
Match your bank statement to your books to prove every dollar is accounted for. DayZero parses the statement, suggests matches with AI, and locks the period when it balances.
Accounts Receivable
Invoices
Create, send, and collect on invoices that post to accounts receivable and move from draft to paid — with partial and split payments, bank-transaction matching, AR aging, and weekly cash-receipts reconciliation.
Credit Memos
Issue customer credits for returns, errors, or goodwill, then apply them across one or more invoices to reduce balance due. Memos track reason, applied vs. remaining amounts, and restock inventory on issue.
Recurring Invoices
Templates that generate invoices on a schedule — daily through annual — with a chosen day, due-date offset, optional auto-send, and end conditions. Pause, resume, skip, or clone any template. Ideal for retainers, subscriptions, and SaaS billing.
Customers
Your customer directory — contact details, billing address, default payment terms, credit limit, category, and multiple contacts — and the master record that invoices, credit memos, and AR reports reference.
Accounts Payable
AP Automation & Bill Capture
The end-to-end accounts-payable path: capture a bill by email/upload/manual, extract it with AI, route it through amount- and contract-based approval, then schedule and post the payment — with the source document kept for audit.
Bills
Enter, track, and pay vendor bills. Each bill posts to accounts payable and moves from received to paid, with documents attached, partial payments, vendor-credit application, and optional AP approval routing.
AP Emails
Forward any vendor invoice to your business mailbox and AI reads the PDF, identifies the vendor, extracts line items, and creates a reviewable draft bill — the original email and attachments stay attached for the audit trail.
Vendors
Your vendor directory — contacts, categories, statuses, credit limits, tax IDs, and duplicate detection. Vendors are referenced by bills, purchase orders, contracts, and inventory, so a clean list keeps AP reporting and approval routing accurate.
Vendor Contracts
Track vendor contracts (MSAs) with effective and expiration dates, billing frequency, and contracted amounts. AP approval compares each bill to the active contract and routes on the match status (matched, over_contract, under_contract, needs_review).
AP Approval Workflow
Route every new bill through the right tier — auto-approve, operations, or advisor + owner — based on amount, contract match, and AI risk score, with email/Slack alerts and a full audit trail.
Inventory
Overview Dashboard
The inventory home screen: KPI cards for products, SKUs, on-hand, and value, plus forecast-driven reorder suggestions, expiring-lot alerts, recent purchase orders, and a transfer status summary — each a shortcut into the matching tab.
Products & Variants
Manage your product catalog: parent products group trackable variant SKUs that each carry their own cost, price, barcode, unit of measure, default vendor, and per-location stock — with audited adjustments and bulk cost tools.
Spreadsheet Import
AI-powered bulk import from Excel or CSV. Upload any workbook and DayZero maps columns, detects locations/products/quantities, fuzzy-matches existing items, and hands you a full preview to review before anything is created in one transaction.
Purchase Orders
Raise vendor POs and drive them through a supply-chain lifecycle — submit, produce, ship, receive — that creates a forecasted bill, spins up an in-transit transfer, posts received stock to a location, and writes landed-cost snapshots.
Locations & Transfers
Track stock per warehouse, store, supplier, or transit node, and move it between them with a draft → ship → receive workflow that deducts the source, credits the destination, amortizes freight, and reverses cleanly on cancel.
Production & Costing
Define recipes (bills of materials) with materials, output variants, and processing steps, then run batches that compute material and processing cost, per-unit cost, margin, and profit — consuming material lots and creating finished-good lots on completion.
Reports
Income Statement
Your accrual profit and loss for any date range — revenue, COGS, operating and other items rolled into Gross Profit, Operating Income, and Net Income, with month/quarter/year columns, counterparty breakdowns, and transaction drilldown.
Balance Sheet
Assets, liabilities, and equity as of a point in time, grouped into current/non-current subsections with debit/credit tagging, counterparty breakdowns, ledger statements, and a live Assets = Liabilities + Equity check.
Cash Flow
Indirect-method statement of cash flows across operating, investing, and financing activities for any range — with a cash-story header (burn and runway), a where-the-cash-went breakdown, month-over-month columns, and supplemental disclosures.
All Reports
One catalog for every report — P&L, balance sheet, cash flow, trial balance, general ledger, AR/AP aging, tax and 1099, QoE — generated async as Excel, CSV, or HTML, with scheduled email delivery and AI report suggestions.
Budgets
Plan revenue and spending by account across a fiscal period, then track budget vs. actual variances by account — with AI-generated forecasts, scenario modeling, and draft/active/archived lifecycle.
Anomalies
DayZero scans your books for duplicate payments, statistical amount outliers, rapid-succession charges, duplicate invoice/bill payments, and duplicate vendors — each with a recommended fix, then dismiss with a reason to suppress repeats by fingerprint.
Detected Subscriptions
DayZero mines your bank outflows for recurring charges — SaaS, memberships, insurance — estimates true monthly spend with an evidence cap, predicts the next charge date, and alerts you when total spend crosses a budget you set.
Communication
Automation
Workflows
A visual + AI workflow builder that chains tool calls, AI prompts, conditions, loops, approval gates, and sandboxed Python into durable automations you run by ! command, on a cron/interval/event schedule, or on demand.
Bank Rules
Auto-categorize bank transactions with prioritized, multi-condition rules that match on merchant, amount, description, direction, or source account — applied to new activity, bulk-applied to history, and protected by a direction guard so you never categorize the same transaction twice.
Administration
Tags
Organize tags into groups (departments, projects, locations, cost centers) and attach them to transactions, invoices, bills, journal entries, customers, vendors, and products for flexible, cross-cutting reporting without bloating your chart of accounts.
Integrations
Connect your bank (Plaid), payments and invoicing (Stripe), e-commerce (Shopify), corporate cards (Ramp), prior accounting for migration (Xero, QuickBooks), and notifications (Slack), so data flows into your books automatically. Square and HubSpot are coming soon.
Fixed Assets
Track capital assets by category, capitalize them on a journal entry when placed in service, auto-post monthly depreciation (straight-line or declining-balance), and book gain or loss automatically on disposal.
Accounting Periods
Close and lock accounting periods so transactions can't post to finalized months, with a readiness score, multi-reviewer sign-offs, audited reopen, and bulk close-and-lock for historical migration.
Tax Settings
Configure tax rates by jurisdiction and tax codes for your products, set a default rate, and let DayZero calculate and post tax on invoices — including multiple rate lines for layered state and local taxes.
Audit Log
A tamper-evident record of who changed what and when — every mutation and sensitive read is logged with actor, entity, before/after field changes, outcome, and a hash-chained sequence, with filters, an AI anomaly analyzer, and GDPR export.
Data & Utilities
Global Search
One search box across 12 entity types — transactions, invoices, bills, journal entries, customers, vendors, ledgers, products, and more — by text, by exact dollar amount (auto-converted to cents), or in plain English.
Excel Exports
One-click .xlsx exports of transactions, customers, vendors, and purchase orders — server-rendered with frozen headers, auto-filters, $ currency formatting, red negatives, and dropdown validation — plus multi-sheet exports on every financial report.
Multi-Currency
Run each business in one of five base currencies (USD, CAD, AUD, EUR, GBP). Amounts are formatted with the right symbol everywhere, while imported foreign-currency documents keep their original amount and observed FX rate.