Features
The reference for everything the platform does — the capabilities our team deploys on an engagement, from bank feeds and reconciliation to AP automation, invoicing, and board-ready reporting.
Ledger
Journal Entries
Create and manage the balanced double-entry records behind your books — every revenue, expense, accrual, and adjustment as debit and credit lines that must net to zero.
Transactions
Every bank and credit card transaction, synced automatically. Categorize, match payments to invoices and bills, and clear anything AI couldn't handle — all in one place.
Counterparties
A 'counterparty' is the other side of a transaction — the merchant or payer on a bank line (e.g. AMAZON WEB SVCS). This page audits every distinct counterparty over a window you choose (30 days, 90 days, or 12 months) and lets you link it to the registry, rename or merge it, set a default category, or create a bank rule.
Chart of Accounts
The master list of every account (ledger) in your books — assets, liabilities, equity, revenue, and expenses — that every transaction, journal entry, invoice, and bill posts to.
Reconciliations
Match your bank statement to your books to prove every dollar is accounted for. DayZero parses the statement, suggests matches with AI, and locks the reconciliation when it balances.
Bank Deposits
Group several received payments into a single bank deposit so your books match the one lump sum that lands on your bank statement, keeping reconciliation clean.
Classes & Locations
Tag journal-entry lines, transactions and splits with a class (program, department) or a location (store, region), then run a P&L by class or location for any date range. The Classes & Locations module is currently hidden in the app.
Receipt Coverage
See how many of your expenses have a receipt, find the ones that do not, and ask your client for them in bulk, with automatic reminders.
Accounts Receivable
Invoices
Create, send, and collect on invoices that post to accounts receivable and move from draft to paid — with partial and split payments, bank-transaction matching, AR aging, and weekly cash-receipts reconciliation.
Credit Memos
Issue customer credits for returns, errors, or goodwill, then apply them across one or more invoices to reduce balance due. Memos track reason, applied vs. remaining amounts, and restock inventory on issue.
Recurring Invoices
Templates that generate invoices on a schedule — daily through annual — with a chosen day, due-date offset, optional auto-send, and end conditions. Pause, resume, skip, or clone any template. Ideal for retainers, subscriptions, and SaaS billing.
Customers
Your customer directory — contact details, billing address, default payment terms, credit limit, category, and multiple contacts — and the master record that invoices, credit memos, and AR reports reference.
Sales Receipts
Record point-of-sale and paid-in-full sales in one step. A sales receipt books revenue and the cash/bank deposit together, without ever creating an open invoice or accounts-receivable balance. The Sales Receipts module is currently hidden in the app.
Estimates
Non-posting quotes for customers: draft, send, accept or decline, then convert to a finalized invoice in one click. The Estimates module is currently hidden in the app.
Delayed Charges
Non-posting charges and credits you log as work happens and sweep onto a customer's next batch of invoices. The Delayed Charges module is currently hidden in the app.
Customer Statements
Generate an account statement for a customer — opening balance, period activity, closing balance, and aging — then email it to them to nudge payment on overdue invoices.
Products & Services
Keep a reusable catalog of what you sell, with default prices, billing rules and income accounts, so invoice and order lines fill in automatically.
Order to Cash
Sales Orders
Draft, send, and sign order forms that freeze into contracts — with per-line billing rules (flat, per-unit, recurring, usage-metered, prepaid hour blocks), catalog and bundle lines, ramp schedules, and signer reminders.
Customer Contracts
Live contracts with billed-vs-earned revenue burndown, deferred revenue schedules, hours blocks with bought/used/remaining tracking, billing cadence, and per-contract drill-down tabs — plus contract register and deferred revenue waterfall reports.
E-Signature Sign & Checkout
Drive a signed order to a live contract: send for e-signature, track the envelope, remind the signer, capture the executed contract, and countersign to activate it. The Sign & Checkout screen is currently hidden; Orders offers send and countersign.
Scheduled Invoices
A forward-looking view of invoices that haven't been created yet — upcoming auto-drafts from recurring templates and contract billing periods, with dates, amounts, and customers — plus a review queue so contract-drafted invoices are approved before anything is sent.
Revenue Schedules
Track earned vs deferred revenue across the O2C pipeline: per-contract deferred revenue schedules, a deferred revenue waterfall report, prepaid blocks that recognize as hours burn, and a per-invoice earned/deferred revenue-treatment label.
Hours Approval
A cross-contract queue of pending hour drawdowns submitted from the client portal, the Slack /hours command, or email replies — approve (with corrections) or return each entry, and approved hours burn down prepaid contract blocks.
Change Orders
Versioned contract amendments that adjust value or add prepaid hours, taken through draft, sent, signed and countersigned so scope changes stay on the paper trail.
O2C Webhooks
Outbound webhooks for order-to-cash events — order.countersigned, contract.activated, drawdown.approved, invoice.drafted, invoice.sent, contract.completed, and payment.received — with HMAC-signed payloads, a per-delivery log, and automatic retries with backoff.
Order to Cash Overview
A portfolio dashboard for your contracts: total value, billed and earned progress, deferred revenue, alerts that need attention, a 13-week cash-inflow forecast, and a searchable contract table.
Pipeline & Deals
Track prospective sales from first contact to signature, see a probability-weighted forecast, import deals from a spreadsheet, mark deals lost, and convert a won deal into a customer, project, and draft order.
Collections (Order to Cash)
See every open contract invoice by aging bucket and email payment reminders to overdue customers one at a time or in bulk, with a once-a-day limit per invoice.
Order to Cash Reports
Download five audit-ready Order to Cash reports as CSV or Excel files: contract register, AR aging, deferred revenue waterfall, hours ledger, and billing schedule.
Order to Cash Settings
Set how often contracts bill, the default payment terms on contract invoices, who can approve hours and invoices, and which Slack workspace can submit hours.
Accounts Payable
AP Automation & Bill Capture
The end-to-end accounts-payable path: capture a bill by email/upload/manual, extract it with AI, direct it through amount- and contract-based approval, then schedule and post the payment — with the source document kept for audit.
Bills
Enter, track, and pay vendor bills. Each bill posts to accounts payable and moves from received to paid, with documents attached, partial payments, vendor credits, payment holds, and optional AP approval.
Payment Advisory
A pay plan for open bills — late bills first, then early-pay discounts, then what's due this week — sized to the cash in your bank, with a dated reason for every bill.
AP Emails
Forward any vendor invoice to your business mailbox and AI reads the PDF, identifies the vendor, extracts line items, and creates a reviewable draft bill — the original email and attachments stay attached for the audit trail.
Vendors
Your vendor directory — contacts, categories, statuses, credit limits, tax IDs, and duplicate detection. Vendors are referenced by bills, purchase orders, contracts, and inventory, so a clean list keeps AP reporting and approval assignment accurate.
Vendor Contracts
Track vendor contracts (MSAs) with effective and expiration dates, billing frequency, and contracted amounts. Bills are compared to the vendor's active contract and stamped with a match status that AP approval uses (Matched, Over Contract, Under Contract, Needs Review).
AP Approval Workflow
When enabled per business, route bills for approval by vendor, amount, and contract match — auto-approve, operations, or advisor + owner. The bill posts to the ledger only once approved, with in-app and Slack alerts, AI risk scores, and a full audit trail.
Expense Reports
Reimburse employees for out-of-pocket spend: bundle receipts into one report, get it approved, and record the payment, with approval and payment posted to your books. The Expense Reports module is currently hidden in the app.
Purchase Requisitions
Capture intended spend before a PO or bill exists — submit requisitions for approval, then convert approved requests into purchase orders or bills. The Purchase Requisitions module is currently hidden in the app.
People
Your employment roster: employees and contractors with department, manager, status, pay terms and the name they are paid under in the books. Headcount and monthly commitment fall out of it, and what each person was actually paid comes from the ledger.
Vendor Credits
Record credits a vendor owes you — returns, overpayments, or rebates — and apply them against open bills to reduce the cash you actually pay out.
1099 Contractors
Flag vendors as 1099 contractors, record their tax ID and default 1099 box, and run a year-end report that totals bill payments and flags who crosses the $600 filing threshold.
Inventory
Overview Dashboard
The inventory home screen: KPI cards for products, SKUs, on-hand, and value, plus forecast-driven reorder suggestions, expiring-lot alerts, recent purchase orders, and a transfer status summary — each a shortcut into the matching tab.
Products & Variants
Manage your product catalog: parent products group trackable variant SKUs that each carry their own cost, price, barcode, unit of measure, default vendor, and per-location stock — with audited adjustments and bulk cost tools.
Spreadsheet Import
AI-powered bulk import from Excel or CSV. Upload any workbook and DayZero maps columns, detects locations/products/quantities, fuzzy-matches existing items, and hands you a full preview to review before anything is created.
Purchase Orders
Raise vendor POs and drive them through a supply-chain lifecycle — submit, produce, ship, receive — that creates a forecasted bill, spins up an in-transit transfer, posts received stock to a location, and writes landed-cost snapshots.
Locations & Transfers
Track stock per warehouse, store, supplier, or copacker, see where stock is low, and move it between locations with a draft → ship → receive workflow that deducts the source, credits the destination, creates a forecasted bill, and reverses cleanly on cancel.
Vendor Contracts
Track vendor contracts (MSAs) with status, billing frequency, contracted amount, and effective/expiration dates, then run on-demand AI analysis that returns renewal, overspend, and risky-terms insight cards. For how contracts affect AP bill approval, see the Vendor Contracts article in Accounts Payable.
Production & Costing
Define recipes (bills of materials) with materials, output variants, and processing steps, then run batches that compute material and processing cost, per-unit cost, margin, and profit — consuming material lots, creating finished-good lots, and posting a transfer into finished goods on completion. Includes inventory ledgers, FIFO or standard COGS, and the Landed COGS tab.
Supply Chain Map
See every supplier, co-packer, warehouse, and store on one screen, with open purchase orders and in-transit transfers moving between them, plus an order pipeline board and a live inventory activity feed.
Landed Cost Allocation
Follow every purchase-order bill from forecast to paid with a PO / receipt / payment match, then spread freight, duty, and handling bills across received purchase orders so each product's landed cost is accurate.
Demand Forecast
A 13-week demand forecast for every SKU with safety stock, reorder point, and accuracy, a detail view comparing actual sales to the forecast, and tools that turn it into transfers and cash-checked reorders.
Inventory Counts
Count stock at a location by scanning barcodes or SKUs, see the variance against what the system expects, give each variance a reason, and post adjustments that correct your inventory and books.
Inventory Reports
Three inventory reports on one page: on-hand valuation by location, category, or vendor; inventory aging by how long stock has been on the shelf; and adjustments by reason, each with a CSV download.
Reports
Income Statement
Your profit and loss for any date range, on accrual or cash books — revenue, COGS, operating and other items rolled into Gross Profit, Operating Income, and Net Income, with month/quarter/year columns, counterparty breakdowns, and transaction drilldown.
Balance Sheet
Assets, liabilities, and equity as of a date (or compared across months, quarters, or years), on accrual or cash books, with current/non-current subsections, counterparty breakdowns, ledger statements, and a live Assets = Liabilities + Equity check.
Cash Flow
Indirect-method statement of cash flows across operating, investing, and financing activities for any range — with a cash-story header (burn and runway), a where-the-cash-went breakdown, monthly or quarterly columns, and supplemental disclosures.
Report Library
One catalog for every report — P&L, balance sheet, cash flow, trial balance, general ledger, AR/AP aging, tax and 1099, QoE — generated in the background as Excel, CSV, or HTML on accrual or cash books, with scheduled email delivery, import templates, and AI report suggestions.
AI Reporting
Ask Report AI to build slide decks from your live books — KPIs, charts, and editable commentary you can refresh, export to PDF or PowerPoint, present, and share with a live link.
Budgets
Plan revenue and spending by account across a fiscal period, then track budget vs. actual variances by account — with AI-generated forecasts, scenario modeling, and a draft/active/closed lifecycle. Requires the CFO Advisory Suite add-on.
Anomalies
DayZero scans your books for duplicate payments, statistical amount outliers, rapid-succession charges, duplicate invoice/bill payments, and duplicate vendors — review each finding, combine duplicate vendors, or dismiss with a reason to suppress repeats. Requires the AI Pro add-on.
Debt Schedule
Track loans, lines of credit, and financing — both debt you owe and money you've lent out — with interest terms, balances, covenants, GL reconciliation, and editable paydown schedules. Upload a contract and AI extracts the terms; payments post a balanced principal/interest journal entry.
Detected Subscriptions
DayZero mines your bank outflows for recurring charges — SaaS, memberships, insurance — estimates true monthly spend with an evidence cap, predicts the next charge date, and alerts you when total spend crosses a budget you set.
Trial Balance
Every GL account's debit and credit balance as of a date, on accrual or cash books — the standard pre-close check that total debits equal total credits.
General Ledger
Account-level transaction detail for any GL account — beginning balance, debits, credits, running balance, and drill-down to the underlying journal entry, on accrual or cash books.
Sub-ledger vs GL Reconciliation
Live check that AR/AP sub-ledger open balances match their GL control accounts — flags variances before close.
Budget Projection
Model the next 12 months from your actuals with growth and cost assumptions, compare what-if scenarios side by side, and save the result as a budget. Requires the CFO Advisory Suite add-on.
Deferred Revenue
Move revenue on an invoice into the Deferred Revenue liability and release it back to income over the months you earn it, with schedules, a month-by-month matrix and a recognized-revenue report.
Communication
Inbox
Your unified notification feed (labelled Notifications in the sidebar): alerts, approval requests, anomalies, and announcements across every business, with All / This business / Firm views, an Open / Snoozed / Done workflow, topic and severity filters, and snooze, pin, resolve, and dismiss.
Threads
Comment threads attached to a specific transaction, journal entry, invoice, bill, vendor, or customer, with a pending-review / reviewed workflow so advisors can track and clear questions right on the record.
Client Messages
The firm-side inbox for client conversations: every client message across your firm's businesses, with categories, an open / waiting / resolved workflow, unread markers, AI-drafted replies, and email plus Slack alerts.
Automation
Workflows
A visual + AI workflow builder that chains tool calls, AI prompts, conditions, loops, approval gates, and custom calculation steps into automations you run by ! command, on a schedule, or on demand.
Bank Rules
Auto-categorize bank transactions with prioritized, multi-condition rules that match on merchant, amount, description, direction, or source account — applied to new activity, bulk-applied to history, and protected by a direction guard so you never categorize the same transaction twice.
Administration
Tags
Organize tags into groups (departments, projects, locations, cost centers) and attach them to transactions, invoices, bills, journal entries, customers, vendors, products, projects, and contracts for flexible, cross-cutting reporting without bloating your chart of accounts.
Integrations
Connect your bank (Plaid), Stripe invoicing and payments, Square point of sale, Shopify, Ramp corporate cards, Meta Ads spend, prior accounting for history transfer (QuickBooks, Xero), Slack notifications, and outside tool servers for the assistant so data flows into your books automatically.
Fixed Assets
Track capital assets by category, capitalize them when placed in service or from existing transactions, queue and auto-post monthly depreciation (straight-line or declining-balance), and book gain or loss automatically on disposal.
Accounting Periods
Close and lock accounting periods so transactions can't post to finalized months, with a four-phase Monthly Close Checklist, readiness score, two-reviewer sign-offs, audited override and reopen, and bulk close-and-lock for historical records setup.
Month-End Package
One-click ZIP of standard month-end reports for a closed period — P&L, balance sheet, cash flow, AR/AP aging, budget vs. actual, and bank reconciliation — delivered to your inbox when ready.
Tax Settings
How DayZero adds sales tax to invoices when a business has a default tax rate: which lines are taxed, how one invoice is exempted, what the customer is charged through Stripe, and how the tax is booked. The Tax Settings page is switched off in the app for now.
Payment Terms
How payment terms (Net 30, Due on Receipt, 2/10 Net 30) set invoice and bill due dates, how a term is recorded on each document, and what the planning-only early-pay discount does. The Payment Terms page is switched off in the app for now.
Audit Log
A tamper-evident record of who changed what and when — every change and sensitive read is logged with actor, entity, before/after field changes, and outcome, with filters, entity history, an integrity check, AI analysis, and CSV, Excel or JSON export.
Meta Ads
Connect Facebook and Instagram advertising to see daily ad spend by account and campaign, and compare what Meta reports with the card charges in your books.
Connect AI Assistants (MCP)
Let Claude, ChatGPT, Cursor, or Codex work with your books after you sign in, see what they can read and change, approve risky actions, and disconnect them anytime; also connect other servers to DayZero's own assistant.
Shopify & Square Order Detail
Drill from the summary journal entries Shopify and Square post to your books into the individual orders, payments, refunds, and payouts behind them.
Shared Links
Share a deck, dashboard, or chat conversation with people outside DayZero, or let a vendor submit a bill, using a private link you can expire and revoke.
Data & Utilities
Global Search
One search box across 12 entity types — transactions, invoices, bills, journal entries, customers, vendors, ledgers, products, and more — by text, by exact dollar amount, or in plain English.
Notes
Per-business notes with auto-save, pinning, file attachments, AI rewrite, and scheduled or recurring reminders that notify your team, ideal for close checklists and accounting memos.
Excel Exports
One-click Excel exports of transactions, chart of accounts, customers, vendors, purchase orders, orders, contracts, and projects, formatted with frozen headers, filters, currency cells and red negatives, plus Excel downloads on the financial reports.
Multi-Currency
Run each business in one of five base currencies (USD, CAD, AUD, EUR, GBP). Amounts are formatted with the right symbol everywhere, while imported foreign-currency documents keep their original amount and observed FX rate. The Multicurrency / FX module (manual FX rates, exposure and revaluation) is currently hidden in the app.
Invoice Payment Linking
Link bank deposits to invoices as payments for wires, checks, processor payouts, and other deposits that don't match on their own. Split one deposit across invoices, apply several payments to one invoice, record processing fees, fix mistakes, and reconcile weekly with Cash Receipts.
Overview
AI Assistant
Chat with your books in plain language: ask questions, pull reports, attach documents, and approve the changes the assistant proposes, with saved conversations, share links, and plan-based monthly limits.
Dashboards
Build custom dashboards of charts, tables, and metrics with Regent, import a spreadsheet model, refresh on a schedule, share by link, export, and restore earlier versions.
Proposed Changes
Review, approve, or reject edits that an AI agent, a connected AI tool, or a workflow prepared for you. Nothing changes in your books until a person approves.
Background Jobs
See what DayZero is working on in the background (categorization, uploads, bank sync, reports, and month-end work), with live progress, results, and a shortcut to the finished work.
Todos
Your personal task list for each business, with due dates, priorities, and reminders that notify you, plus the ability to create and complete todos by asking Regent.
Firm & Settings
Profile
The default Settings page — set your firm/business name and logo, see your plan, and (for solo accounts) configure currency, accounting basis, tax year-end, mailbox, inventory mode, and invoice PDF branding.
Practice Overview
An advisory firm's portfolio dashboard — business and team counts, total outstanding and overdue AP, bills needing review, per-client close scores and health, intercompany balances, entity groups, plus cross-client AI insights.
Business Management
Add, edit, and open the businesses your firm manages. Each business is fully isolated, and per-business settings cover currency, accounting basis, tax year-end, mailbox, and inventory mode.
Team Members
Invite firm staff, set their role (owner, admin, member), scope members to specific businesses, customize each person's sidebar menu, toggle per-user API access, and track invitation email delivery with resend and cancel.
Teams
Group staff into named teams and assign teams to businesses. Assigning a team grants every member access automatically; removing a member or team revokes it without per-person edits.
Client List
Manage the client users with read-only portal access to your firm's businesses — invite by email, search, toggle each client's business access, request documents, and remove access.
Approval Policies
A firm-wide control panel for the AP approval policy — see whether the firm's policy is set up for each client, its auto-approve and ops thresholds, and approver counts, and set up or update it without leaving settings.
Client Access Controls
Control what clients can do in their portal — the client bills page (AP automation), a read-only AI assistant, recurring digest emails, and firm-wide Slack — and find where staff menus and notification topics are managed.
Developers & API Access
Request API access, create and revoke API keys, connect AI assistants such as Claude, ChatGPT, Cursor, and Codex, and manage connected apps, partner API clients, and webhooks.
AI Categorization
Tell DayZero about a business so the AI categorizes it better, choose the ledgers invoices post to, and decide what DayZero may book on its own after a bank sync.
Entity Groups
Group related client businesses, such as a holding company and its subsidiaries, so consolidated reports and firm-wide tools can focus on one corporate family.
Data & Deletion
Download a full copy of a business's data, or schedule its permanent deletion with a 30-day grace period during which you can cancel.
Business Members
See who works in one business, change their role, remove them, and choose which sidebar sections each person sees.
Connected Accounts
Link your own Gmail so Regent can search and read your email when you ask, read-only and private to you.
Notification Preferences
Choose, topic by topic, whether notifications reach you in the app, by email, or in Slack, set firm-wide email defaults, and decide how loud pop-ups are.
Account Security
Set up two-step verification with an authenticator app or text messages, keep backup codes, and ask DayZero for help if you lose every way to sign in.
Projects & Time
Projects
Track profitability per job or engagement. Tag income and costs to a project and see revenue, expenses, and net income per client or piece of work, not just for the business as a whole.
Time Tracking
Log billable and non-billable hours against projects and customers, then add unbilled billable time to a draft invoice so nothing you worked goes unbilled.
Client Portal
Firm & Client Collaboration
How DayZero connects advisory firms and their clients in one shared workspace: firms keep the books, clients get a read-only real-time portal, and every ask (questions, document requests, messages, approvals, payments) happens in one tracked place the firm controls per feature.
Client Dashboard
The client portal home screen: a financial health score, cash/AR/AP/net-income KPIs on the business's accrual or cash basis, connected-account balances with sync health, action items, a balance-sheet snapshot, and recent transactions, all read-only.
Client Financial Statements
Clients view their Income Statement, Balance Sheet, and Cash Flow in the portal: date-ranged, month by month, on the business's accrual or cash basis, with subtotals, an A = L + E balance check, and one-click Excel export of any tab.
Client Transactions
A read-only register of the client's bank transactions (date, description, counterparty, category, account, review status, and amount) with search, date and status filters, CSV export, and paging so clients can verify their books without changing anything.
Client Invoices & Bills
Clients track receivables (invoices owed to them) and payables (bills they owe) in one tabbed view, with status, due dates, totals, and balance due, and pay open invoices online through a secure hosted link.
Client AP Automation
When the firm turns on AP Automation, clients get a Bill Approvals page: upload bills or submit expenses for AI extraction, approve drafts, view the source documents, and follow AI payment guidance grouped by urgency.
Client Reports & Documents
Clients download firm-generated, client-visible reports from Reports, and exchange files (receipts, statements, anything) with the firm in the shared Documents library, both with secure links.
Client Action Items
The client's Notifications inbox, where alerts, bill approvals, anomalies, bank reconnects, month-end items, and firm asks land in one feed with status tabs, topic and severity filters, snooze, pin, and resolve. Also covers the Questions queue.
Client Messages
When the firm enables messaging, clients hold categorized, threaded conversations with their bookkeeping team inside the portal, each tied to the business, with status tracking, unread badges, and no scattered email threads.
Client Integrations
When the firm shares them, clients connect their own integrations, such as a bank account, from the portal, with connection status, sync health, and a firm-controlled list of which integrations appear.
Client Document Requests
A dedicated queue for files the firm needs from a client: the firm creates a request, the client uploads securely from the portal, and each request is tracked from open to uploaded (or cancelled) with notifications and expiring download links.
Client Questions
Answer your accountant's questions about specific transactions and send receipts straight from the client portal, in one list with Open and Answered tabs.