Trial Balance

The Trial Balance lists every general ledger account with its debit or credit balance as of a single date. Use it to confirm your books balance before close and to spot accounts that need attention.

Key capabilities

• As-of-date picker with Today, Month End, Quarter End, and Year End presets
• One list sorted by account type (Assets, Liabilities, Equity, Revenue, Expenses), then name, with Type, Debit, and Credit columns
• Totals row, plus a banner showing Total Debits and Total Credits
• Banner states Trial balance is balanced (debits = credits) or Out of balance by the difference
• Hide Empty Rows toggle (on by default) to drop zero-balance accounts
• Excel and CSV export of the current view
• Follows the sidebar Accrual books / Cash books switch
• Full export link to the Trial Balance report in Report Library; the Aged Trial Balance is in the same category

How it works

DayZero sums each account's posted journal activity through the as-of date and presents the net debit or credit balance. A balanced trial balance means total debits equal total credits — a fundamental integrity check.

How to use it

1. Open Trial Balance from Reports in the sidebar.
2. Set the as-of date (defaults to today) and click Refresh.
3. Hide Empty Rows is on by default; untick it to list every account.
4. Scan the balance banner — a check mark when debits equal credits, a warning with the difference when they do not.
5. Click Excel or CSV to export for your workpapers or client package.
6. For a date-range version or the aged view, use Full export or open Report Library.

Pro tips

• Run trial balance on the last day of the month before you lock the period — an imbalance usually means a one-sided or mis-posted entry.
• Hide Empty Rows keeps the list short once your chart of accounts grows.
• Export before close and attach to your month-end binder for audit trail.
• An unbalanced trial balance often traces to a single journal entry — check recent manual entries and integration syncs.
• Need a formatted PDF or email delivery? Use the Trial Balance report in Report Library for async export.

In-depth guide

Reading the columns

Each row shows the account name, type, and either a debit balance or credit balance (not both). On Cash books the same check applies; receivables and payables net to zero, and a pill beside the date shows which basis you are viewing. Asset and expense accounts normally carry debit balances; liability, equity, and revenue accounts normally carry credit balances.

When to use the live page vs. Report Library