General Ledger

The General Ledger shows every posted transaction for one account across a date range. Pick an account, set the period, and review debits, credits, and a running balance — with drill-down to the journal entry behind each line.

Key capabilities

• Account picker grouped by type (Assets, Liabilities, Equity, Revenue, Expenses); inactive accounts are shown but cannot be selected
• Date range with presets and custom start/end (defaults to January 1 through today)
• Header with Beginning, Ending, and Net balances, plus Period Totals for debits and credits
• Running balance column on each transaction row
• Description filter within the statement
• Click any line to open the journal entry drill-down
• Excel and CSV export of the current account and period
• Full GL export link to the General Ledger report in the Report Library
• Follows the sidebar Accrual books / Cash books switch
• Deep-link from other pages (such as the Sub-ledger vs GL Reconciliation report) with the account pre-selected

How it works

DayZero loads all journal lines posted to the selected account between the start and end dates, ordered chronologically, with a Beginning Balance row at the top and an Ending Balance row at the bottom. The running balance respects whether the account is debit-normal or credit-normal.

How to use it

1. Open General Ledger from Reports in the sidebar.
2. Choose an account from the picker — inactive accounts appear marked Inactive and cannot be loaded.
3. Set the date range and click Refresh.
4. Optionally type in Filter by description to narrow the rows (a count shows how many match).
5. Click a transaction row to open the journal entry detail in place; use Back to return to the register.
6. Click Excel or CSV to export the statement for review or sharing.

Pro tips

• Use the description filter to find a specific vendor payment or check number without scrolling the full period.
• Need payment-method filtering? The live register shows every entry; use Full GL export to open the General Ledger report with payment-method and other options.
• Export before sending to a reviewer — the CSV includes the beginning and ending balances and honors your description filter.
• Entries without a journal entry behind them are not clickable.
• For a multi-account GL export or formatted report package, use General Ledger in Report Library.

In-depth guide

Debit-normal vs. credit-normal

Asset and expense accounts increase with debits; liability, equity, and revenue accounts increase with credits. The running balance column follows the account's normal balance so positive numbers read intuitively.

Common workflows