Client Transactions

Client Transactions is a read-only bank register: date, description, category, review status, and amount. Search, filter, and page through charges to verify categorization; flag issues via Messages or by answering Questions, not by editing.

Key capabilities

• Read-only transaction table for the active business
• Columns for Date, Description, Category, Account, Status, and Amount
• Description shows the cleaned description (falling back to the original) plus the counterparty
• Category pulled from the transaction's opposing ledger entry, color-coded by type (expense / revenue / other)
• Uncategorized transactions clearly flagged in italics
• Review Status badge: Reviewed vs. Pending
• Amounts right-aligned with negatives styled as outflows
• Search across description, counterparty, and amount
• Date range filter and a Status filter (All, Reviewed, Pending); filters stay in the page address, so refreshing or sharing the link keeps them
• Export to CSV of everything matching the current filters (up to 5,000 rows)
• Saved views for the filters you use often, and a Refresh button
• Pagination at 25 rows per page with Previous/Next
• Nothing is editable: viewing only

How it works

The page loads 25 transactions at a time for the selected business. Changing the search, dates, or status filter reloads from the first page; Next and Previous walk through the result set. Export collects every matching row (not just the visible page) into a CSV.

flowchart TD
  open["Open Transactions"] --> fetch["Load 25 rows"]
  fetch --> table["Read-only table"]
  filters["Search / dates / status"] --> reset["Back to first page"]
  reset --> fetch
  table --> next["Next / Previous"]
  next --> fetch
  table --> export["Export CSV"]

How to use it

1. Open Transactions in the portal sidebar (Financials section).
2. Browse the register — each row shows date, description and counterparty, category, account, review status, and amount.
3. Type a vendor name, description, or amount into Search transactions... to filter; results refresh automatically. Narrow further with the date range and the Status filter.
4. Use the Next/Previous arrows to page through results 25 at a time.
5. Watch the Status column. "Pending" means the firm has not finished reviewing that transaction yet.
6. Click Export to download the filtered list as a CSV.

Pro tips

• Firm-side: keep categories and counterparties tidy — clients read the Category and Account columns directly, so a clean ledger means fewer "what is this charge?" questions.
• Firm-side: the Reviewed/Pending status is visible to clients, so use it as a shared signal for where bookkeeping stands.
• Client-side: searching by amount is the quickest way to track down a specific charge you recognize from your bank.
• Client-side: filter to Pending to see what the firm is still working through, and use Export to hand a filtered list to a tax preparer.
• Client-side: spot a miscategorization or an unfamiliar transaction? There is no edit control. Send a message (if your firm enabled Messages) or answer the firm's Questions and they will fix it.

In-depth guide

What the client can see vs. do

The register is strictly read-only. The interactive controls are search, filters, paging, Refresh, saved views, and Export; there is no add, edit, recategorize, or delete. This keeps the firm's books authoritative while still giving clients full transparency.

Filters, paging, and export

• Previous and Next move through results 25 rows at a time.
• Search, the date range, and the Status filter reset the list to the first page.
• Export writes Date, Description, Counterparty, Category, Account, Status, and Amount for every matching row, and says so if the 5,000-row cap cut the list short. Narrow the filters to export the rest.

How firm-side data flows in

• Origin — transactions come from connected bank feeds and uploads on the firm side.
• Processing — bookkeepers categorize and review them in the Books workspace; the client portal mirrors the result.
• Same ledger — because it's the same ledger, anything the firm changes appears here on the next load.

Flagging an issue

There is intentionally no edit path for clients. If a client sees something off, the tracked channels are:

• Questions: the firm attaches a question to a specific transaction for the client to answer (and attach a receipt to).
• Messages: free-form conversation, available when the firm turns on messaging.

Both keep a record instead of relying on email.

Edge cases

• No business selected: the page shows "No business selected."
• Empty list: the table shows "No transactions yet." when there is nothing to show; clear the filters if they are hiding rows.
• Uncategorized: transactions without an opposing ledger entry render "Uncategorized" rather than a blank category.