Balance Sheet

The balance sheet shows what your business owns, owes, and is worth as of a point in time. The end date of the range you pick sets the as-of snapshot for every balance. Accounts are grouped into current and non-current subsections, tagged debit or credit, and totaled into Assets, Liabilities, and Equity — with a live check that confirms the accounting equation actually holds.

Key capabilities

• As-of snapshot driven by the date range end date
• Three top-level sections — Assets, Liabilities, Equity — split into meaningful subsections
• Subsections: Current Assets, Non-Current Assets, Transfers Between Accounts; Current/Non-Current Liabilities; Retained Earnings and Equity (with an "Other" bucket as a fallback)
• Per-row Type badge (Asset / Liability / Equity), D/C badge (Debit / Credit), and Sort Code
• Live A = L + E validation card with an out-of-balance amount when it doesn't tie
• Expand any account for a counterparty breakdown (with entry counts and % of balance)
• Click a counterparty to drill into its transactions; click an amount to open the full ledger statement
• Hide Empty Rows toggle to focus on accounts with balances
• AI Analysis panel for ratios and imbalances, with copy-to-clipboard
• Excel export of every section

How it works

DayZero rolls every ledger balance as of your end date into its section, derives whether each is naturally a debit or credit, and checks that total assets equal total liabilities plus equity.

flowchart TD
  ledgers["Ledger balances (as of end date)"] --> classify["Classify by sub-type"]
  classify --> assets["Assets"]
  classify --> liab["Liabilities"]
  classify --> eq["Equity"]
  assets --> check{"Assets = Liabilities + Equity?"}
  liab --> check
  eq --> check
  check -->|"Yes"| ok["Balances"]
  check -->|"No"| warn["Out of balance by ..."]

How to use it

1. Open Balance Sheet (/books/balance-sheet) and set the Date Range — the end date determines the as-of snapshot for all balances.
2. Review Assets, Liabilities, and Equity, each broken into current/non-current subsections with per-account Type, Amount, D/C, and Sort Code.
3. Check the A = L + E card at the bottom — a green check means the books balance; otherwise it shows the out-of-balance amount.
4. Expand an account row for its counterparty breakdown, then click a counterparty to drill into transactions.
5. Click an account amount to open the ledger statement modal for that account over the range.
6. Toggle Hide Empty Rows to hide zero-balance accounts.
7. Open AI Analysis for a narrative on ratios and unusual balances, and click Excel to export.

Pro tips

• If the balance check is off, look for unposted journal entries, a misclassified account, or a transaction dated outside your expected period.
• Use the counterparty breakdown on large liability accounts (like Accounts Payable) to see which vendors make up the balance.
• The ledger statement modal is the fastest way to audit how an account got to its current balance — open it straight from the amount.
• There's no side-by-side comparison here — change the end date to move the snapshot, or run the Comparative or Monthly Balance Sheet from the Reports catalog for trend columns.
• Retained Earnings plus current-year earnings should reconcile to the Net Income on your income statement for the same period.

In-depth guide

Report structure and subsections

Each top-level section is split into subsections based on the account's sub-type, so current items sit apart from long-term ones. Anything that doesn't match a known subsection falls into an "Other" bucket so nothing is dropped.

Columns and debit/credit logic

Every account row carries five columns: Name, Type, Amount, D/C, and Sort Code (the chart-of-accounts ordering number).

How figures are computed and the balance check

• Balances are accrual, double-entry ledger balances as of the end date.
• The footer card sums each section and verifies Assets = Liabilities + Equity.
• If the difference is more than a small rounding tolerance, it shows the exact out-of-balance amount with a warning icon; otherwise it confirms the sheet balances.

Drill-down and ledger statements

• Expand an account to load its counterparty breakdown for the range — each counterparty shows its total, an entry-count badge, and its percentage of the account.
• Click a counterparty to open the transaction drill-down.
• Click an account amount to open the ledger statement modal (the synthetic current-year-earnings line is informational and not clickable).
• Recategorizing or editing from these modals refreshes the sheet.

Comparison periods and exports

• The live page is a single point-in-time snapshot with no comparison column.
• For period-over-period variance, common-size (% of total), or month-by-month columns, run Comparative Balance Sheet or Monthly Balance Sheet from the Reports catalog.
• The Excel button exports all sections as of the current snapshot.

Start free and get a balance sheet that always ties out.