Entity Groups

Entity Groups are named sets of related client businesses: a holding company and its subsidiaries, a fund and its portfolio companies, or a set of franchise locations. Create them in Settings > Entity Groups so consolidated reports and other firm-wide tools can focus on one family of entities instead of every client. The page is part of the Firm section, which is for advisory firms.

Key capabilities

• Card view of every group with its name, short description, number of entities, and primary entity
• Create Group with a name and the businesses that belong in it
• Edit a group's name, description, primary (holding) entity, and member businesses
• Shortcut buttons from a group to its Consolidated P&L and Balance Sheet
• Delete a group without touching the businesses inside it
• Names are unique within your firm
• Only active client businesses of your firm can be members
• Refresh button to reload the list

How it works

A group is only a label on top of businesses you already manage. Each business keeps its own books; the group tells reports which businesses to roll up together.

flowchart TD
  firm["Your firm's client businesses"] --> group["Entity group"]
  group --> primary["Primary (holding) entity"]
  group --> members["Member businesses"]
  group --> reports["Consolidated P&L and Balance Sheet"]
  group --> chat["Firm-wide AI chat scope"]

How to use it

1. Open Settings > Entity Groups.
2. Click Create Group, type a name such as "Northwind Holdings", tick the member businesses, and click Create group. You need at least one business.
3. Click a group card to open it.
4. Change the Name or Description, and pick a Primary (holding) entity from the group's own members, or leave it as None.
5. Tick or untick businesses under Member businesses to change who is in the group.
6. Click Save changes. The button stays disabled while the name is empty or no business is selected.
7. Use Consolidated P&L or Balance Sheet at the top to open those reports already scoped to the group.
8. Click Back to return to the list, or Delete to remove the group after a confirmation.

Pro tips

• Name groups after the corporate family, not the accountant's project, so the Entity scope picker on reports is self-explanatory.
• Set the primary entity to the parent company. If you remove that business from the group, the primary entity is cleared when you save.
• Keep related-party transfers tidy in Intercompany Cleanup before relying on a consolidated balance sheet.
• A business can be in more than one group, so you can have both a legal-entity group and a reporting group.
• Add a one-line description so teammates know why the group exists.
• Deleting a group never deletes member businesses or their books; reports and AI chat scoped to it simply fall back to all clients.

In-depth guide

Who can do what

Staff who are not owners or admins can open the page, but saving changes is refused. Manage staff access in Team Members and Teams.

What a group affects

• Consolidated Reports: the Entity scope selector on Consolidated Reports lists your groups, and the choice is kept in the page link so you can share it.
• Firm-wide AI chat: a chat scoped to a group works across that group's businesses.
• Other firm-wide tools may also accept a group as their scope.

Edge cases

• Creating a group does not ask for a description or primary entity; add them afterwards on the group's page.
• A name already used by another group is refused.
• Businesses that are no longer active clients of your firm cannot be added.
• If you have no firm selected, the page shows "No firm selected."
• A brand-new firm sees "No entity groups yet" with a prompt to create the first group.